Careers

Job Description:

Grants Manager

Department: Finance Team                         Job Status: Part-time (20 hours/week)

FLSA Status: Non-exempt (hourly)              Reports To: Senior Director of Grants

Work Schedule:                                         Travel Required: As needed (minimal)

To be determined                                        Positions Supervised:  None

POSITION SUMMARY

The purpose of this classification is to manage the development of new and renewal grants, maintain existing grants, support the implementation and processing of current grants, and prepare reports under the direction of the Senior Director of Grants. This position is also responsible for research, prospect identification, and concept development for new funding opportunities. Knowledge of grant proposal structure and processes is required. 

This position primarily serves Amethyst and Behavioral Health grant-funded programs, and will provide support for Corrections or other grants as needed.

ESSENTIAL FUNCTIONS

·         Manage the development of grant proposals in collaboration with the Senior Director of Grants. Serve as facilitator of grant planning/development meetings. Work with program staff and Finance Team to craft narrative, formulate budgets, gather documents, and organize/submit grant proposals for current and new programs. Attention to funder/application requirements is critical. Review and process contracts upon notification of award; communicate essential information to Finance Team.

·         Maintain list of Grant Owners and Backups for each grant. Attend regular grant meetings scheduled and facilitated by Grant Owners.

·         Review monthly fiscal tracking reports prepared by Finance Team; request revisions. Distribute to Grant Owners. Submit budget revision requests as necessary to funders in coordination with Grant Owners. Maintain staff allocation list to monitor staff assigned to various grants.

·         Monitor and ensure compliance with grant requirements for designated program grants (i.e., communicate with Grant Owner to ensure objectives are being met; review programmatic reports prior to submission to funder; assure timely submission of fiscal and programmatic reports).

·         Submit monthly/quarterly/annual fiscal reports (prepared by Finance Team) to funding sources to ensure fiscal compliance. Assist Finance Team in preparing for grant fiscal audits conducted by funders.

·         Research and identify potential new sources of funding in collaboration with the Senior Director of Grants, the Managing Director of Behavioral Health, and agency leadership.

·         Review grant opportunities for alignment with Alvis mission. Create funding opportunity summary sheets to disseminate to appropriate program staff. When appropriate, send Decision-Making Matrix to designated Alvis staff along with the summary sheet and brief implementation plans from program staff; participate in meeting with these staff to compile consensus matrix for distribution to Executive Staff for final decisions regarding possible submission.

·         Actively participate in development of grants calendar and planning; maintain deadlines calendar in Outlook for behavioral health grants.

·         Update/maintain information on grant management activities (i.e., submissions, awards, deadlines) in worksheets and/or grant software.

·         Frequently communicate with program managers to stay current on programming and to identify funding needs; make recommendations for project focus to match funder priorities. Occasionally visit programs to understand program impact and to gain enthusiasm about the real purpose of grant tasks.

·         Participate in training related to grants (i.e., proposal and budget development, grant prospecting, working with grant partners, program evaluation). A membership to the Grant Professionals Association (and Central Ohio chapter) will be provided which includes access to trainings, monthly chapter meetings, and networking opportunities.

·         Serve as liaison to designated funding sources; attend funder workshops and information sessions. Develop and nurture good working relationships with funders and keep them informed of grant progress, challenges, and successes. Draft correspondence to grantors

·         Perform other duties as assigned.

POSITION QUALIFICATIONS

Education: Bachelor’s Degree in journalism, English, social work, human services, or business preferred.

Experience: Three years’ experience in a non-profit environment with two years’ experience in grants management and successful grant submissions. Experience with government grant applications preferred.

Computer Skills: Skill in use of a personal computer and related equipment and software (i.e., Microsoft Office Applications).

Other Requirements

Must have excellent written, verbal, and research skills.

Must demonstrate initiative and be able to work independently as well as work in a team-oriented environment.

Must be able to handle multiple ongoing projects simultaneously, with ability to prioritize, work under pressure, and meet deadlines.

Must demonstrate strong organizational and interpersonal skills.

Must possess a valid driver’s license, pass a criminal background check, and pass a pre-employment drug test.

Job Description:

Basic Function

Manage the general accounting functions, provide useful financial information to management, and administrative duties, as needed.

 Responsibilities

1.     Prepare and compile account entries for assets, liabilities and net assets.

2.     Document financial transactions.

3.     Prepare and verify appropriateness and accuracy of payments for accounts payable.

4.     Monitor and track expenditures in various programs.

5.     Reconcile accounts and investigate financial variances.

6.     Assist in various audits with grant auditors and annual external financial statement audit.

7.     Prepare invoices and related documentation for accounts receivable.

8.     Payroll processing.

9.     Maintain financial security by following internal controls.

10.  Enforce compliance to existing and new requirements of GAAP, federal, state and local financial legal regulations, and advise management on need actions.

11.  Perform miscellaneous reporting and administrative duties as needed.

12.  Compile variety of financial reports and accounting data.

Skills

Oral communication                           Professionalism                                   Self-directed

Written communication                       Microsoft Office                                   Time Management

Organization                                        Detail-oriented                                     Problem solving                        

Education

Bachelor’s Degree in Accounting preferred, or significant work experience in accounting and financial reporting applicable to nonprofit organizations.

Qualifications/Experience

Two plus years of accounting experience is required and non-profit accounting experience is preferred.  Proficiency in Microsoft Outlook, OneDrive, Teams, Excel and Word required, and Microsoft Access is a plus.  Ability to learn and utilize functions in QuickBooks accounting.  Experience processing payroll with ADP is a plus. Ability to prioritize tasks, multi-task, meet deadlines, and work independently, with minimum supervision.