Careers

Job Description:

Job Purpose:

Oversee the agency-sponsored USDA CACFP Afterschool Nutrition Program application, training and monitoring operations statewide.

Job Duties and Responsibilities:

1.      Manage daily field-based operations for the Agency’s Afterschool Nutrition Program for school-aged children in compliance with Ohio Department of Education criteria.

2.      Manage, lead, oversee, and train regional Afterschool Nutrition Program staff including performance management, coaching, development, and delegation.

3.      Coordinate annual statewide sponsor application for afterschool partnerships.

4.      Coordinate annual statewide afterschool site training process. Develop & assign specialized retraining plans as needed to support partner sites with tailored guidance.

5.      Oversee and manage field staff in the completion of afterschool site monitor visits including: managing the schedule, providing guidance on technical assistance, issuance of corrective action and completion of forms.

6.      Review and monitor expenses accrued by program waste. Assist field staff in identifying sites with high waste levels and provide strategic guidance to manage & minimize waste levels incurred.

7.      Manage department audit readiness by upholding operational field procedures. Contribute to the development of department procedures to ensure all program regulations are consistently met.

8.      Work closely with Data, Quality and Compliance team to ensure seamless communication and operation of the Afterschool Nutrition Program service delivery.

9.      Contribute & provide leadership to increase the quality of operational relationships and program effectiveness between vendor, sponsor, state agency and afterschool program partners for seamless service delivery.

10.  Assist with afterschool program outreach & expansion.

11.  Other duties as assigned.

Job Qualifications:

A.      Bachelor’s degree in Nutrition, Dietetics, Community/Public Health, Community Development, Communication Sciences or equivalent

B.      One year of management experience

C.      Knowledge and experience with USDA CACFP

D.     Knowledge and experience with afterschool or summertime programming

E.      Proficiency with Microsoft Office Suite

F.       Organizational skills and time management skills

G.     Ability to manage multiple projects and competing priorities; adjust to changing needs

H.     Communication skills: oral, written and presentation skills

I.        Ability to work with diverse individuals and groups

J.        Interpersonal skills, especially relationship building, influencing skills, customer focus, and leading/motivational skills

K.      Ability to work with remote team

L.       Creative problem solving skills

M.   Unflappable, resilient, passionate, dynamic and positive

Job Description:

POSITION SUMMARY

The purpose of this classification is to compute, classify and record numerical data to keep financial records complete; perform any combination of routine calculating, posting and verifying duties, to obtain primary financial data for use in maintaining accounting records.  May also check the accuracy of figures, calculations, and postings pertaining to business transactions recorded by other workers.  Verifies billing data and prepares information for invoicing and providing routine accounting services.

ESSENTIAL FUNCTIONS

Essential Functions Statements(s)

·       Posts, updates & balances ledgers & journals for internal accounts (e.g., debit, credit and total accounts on computer spreadsheets and databases, using specialized software; posts cancellations & receipt of various types of funds or grants; balances accounts on daily/weekly/monthly basis).                                                                                                                

·       Gathers & compiles materials for financial reports (e.g., check figures, postings, and documents for correct entry, mathematical accuracy, and proper codes).                                                                                                                                                                                  

·       Performs variety of accounting support tasks (e.g., composes & edits correspondence relative to assigned work; tracks employee benefits payments, client expense accounts; employee payroll entries & corrections & compiles supportive documentation).                                                                                                                                                                    

·       Performs clerical tasks (e.g., proofreads correspondence, statement & forms; maintains files; answers telephone inquiries; responds to or refers complaints; answers general inquiries within established guidelines). 

·       Prepare all documentation necessary for TC request and issue checks weekly.

·       Process weekly A/R billing into Macola; maintain weekly A/R logs.

·       Ensure that the business office files are organized and current; provide backup to other business staff persons.

Education

Associates Degree in Accounting; Finance, Business, or the equivalency of a High School diploma including two to four years’ experience in accounting, bookkeeping or related field offered by an accredited college/university.

Experience

12 mos. experience in bookkeeping, accounting or related field, which includes use of accounting software applications (e.g., excel); three mos. experience in operation of accounting tools (e.g., adding machine, calculator).

Computer Skills

Skill in use of personal computer and related software (e.g., Excel, Macola, Paycor, Tracker, Advisor); use of calculator; use of office equipment (e.g., fax, copier, printers)

Other Requirements

Must pass a criminal background check; must pass a pre-employment drug test; must complete 16 hours of in-service training on an annual basis.

Job Description:

The purpose of this classification is to act as a lead worker over assigned staff, train new employees on assigned area(s) of responsibilities, prepare invoices, vouchers, remittances for receipt & disbursement of funds & other related materials. This classification is considered an advanced level classification, and requires thorough knowledge of accounting systems, and agency accounting procedures and processes.

·        Complete monthly audit analysis, interpret complex financial data and manage special projects for senior management.

·        Function as liaison to third-party administrators for various vendor accounts.

·        Create tracking reports, spreadsheets, calculations and analysis on specific programs and portfolios within those programs.

·        Review, create and post monthly general journal entries, reviewing A/R, a/p invoices before posting and payroll.

·        Process Bi-Weekly Payroll

Education: Associate’s Degree in Accounting, Finance, Business, or other related field, Bachelor’s degree preferred.

Experience: Two to Four years’ experience in accounting or related field; one year experience in use of computer software & spreadsheet applications for accounting purposes.

Job Description:

Job Purpose:

Process provider forms, claims and adjustments for early childhood nutrition programs.

Job Duties and Responsibilities:

1.      Process provider forms, claims payments and adjustments, including data entry, scanning, imaging, etc.

2.      Ensure databases are current and accurate.

3.      Provide administrative support including filing, answering phones, incoming and outgoing mail, etc.

4.      Process claims for reimbursement in compliance with USDA, ODE, and CHA regulations.

5.      Provide customer service to providers, staff and others responding to questions and requests, including explaining and/or training on departmental processes and procedures.

6.      Other duties as assigned.

Job Qualifications:

·         High school diploma or equivalent

·         Three years’ experience including general office procedures

·         Proficiency with Microsoft Office Suite

·         Aptitude for learning software applications

·         Ability to work with diverse individuals

·         Ability to work with numbers including math skills

·         Proficiency with office equipment including fax machine, copier, scanner, computer, etc

·         Attention to detail

·         Ability to work independently within framework of guidelines or procedures

·         Completed at least four years of related job duties successfully

·         Requires minimal supervision or training to complete job responsibilities

·         Shows initiative in taking on new tasks and meeting departmental goals

·         Team player, unflappable, resilient, and positive

·         Organization and time management skills

·         Oral and written communications skills