Part-Time Administrative Assistant

Job Description:

About Us

Star House exists to lift young people out of homelessness and into a community of hope. Founded in 2006, Star House operates our nation’s only 24/7/365 drop-in center for teens and young adults experiencing homelessness that offers immediate access to safety and hosts continuous best practice research for effective service. Along with the Finance Fund and Columbus Metropolitan Housing Authority, Star House operates the only housing village of its kind in Central Ohio for young people who are exiting homelessness. The organization met the unique needs of 1,160 individual young people in 2022, successfully connecting them with housing, jobs, education, health care, therapy, and a range of community resources.

Star House’s mission is to do whatever it takes to support young people as they exit homelessness and thrive in a community of hope. Our vision is to replicate our evidence-based model of service for youth nationally and globally, based on the demand for our services in other communities.

We are seeking an Administrative Assistant who believes in our mission; embodies our values of unconditional love, doing whatever it takes as long as it takes and creating innovative solutions; and who can help us achieve our vision with development expertise.

Position Summary:

With intrinsic passion for the mission and vision of Star House, the Administrative Assistant reports to the Manager of Team Resources & Development. The Administrative Assistant provides support in a variety of functions that are focused on increasing the efficiency of administrative functions related to human resources, team development, clinical services, and data entry.

Responsibilities and Essential Functions:

The following duties are representative of performance expectations; however, the list below is not ranked in order of importance.

• Assists with scheduling meetings, conference calls and/or Zoom meetings, group meetings and interviews

• Runs errands, purchases various supplies and meeting refreshments, processes mail and executes various tasks, as assigned

• Orders and takes inventory of office supplies
• Works with the Manager of Team Resources & Development to coordinate trainings, time and attendance and PTO with department managers
• Updates HR databases with information on new hires, terminations, sick leave and vacation time

• Organizes HR files and coordinates the HR record storage and retention process
• Assists with new hire searches and staff onboarding as requested

• Assists the VP Finance & Development with monitoring expenditures and internal controls and the tracking of financial information to comply with grant awards

• Participates in meetings, as necessary, to record minutes and action items

• Serves as project manager on specific events and activities
• Works independently and collaboratively, abiding by Star House’s values
• Provides assistance and guidance to staff as needed
• Provide support to Clinical Services Manager as needed, including data entry
• Prepares written correspondence including emails, reports, letters, proposals, etc.
• Researches and compiles data/information as directed
• Other duties as assigned by the Manager of Team Resources & Development and/or their designee

“Job performance is evaluated according to the policy provisions of Star House and the Educational Service Center of Central Ohio-Council of Governments.”

Minimum Qualifications:

·        Bachelor’s degree OR 1-3 years of administrative experience working in a support role OR equivalent combination of education and experience

·        Knowledge of office administration, clerical procedures, and recordkeeping systems

·        Knowledge of HRIS and payroll systems preferred

·        Excellent communication skills – strong verbal and written skills to communicate effectively to a range of constituents

·        Excellent skills in the use of G-Suite, including Gmail, Docs, Sheets, Forms, Slides; and Microsoft Office Suite, including Word, Excel and PowerPoint

·        Excellent organizational skills and attention to details, highly responsive and organized

·        Excellent time management skills with a proven ability to meet deadlines

·        Ability to function with excellence in a position with fast-paced, often-changing responsibilities

·        Ability to interact in person or via phone, leaving a favorable impression with all contacts

·        Ability to organize resources and establish priorities independently

·        Ability to work independently and/or on a team

·        Ability to handle sensitive information and maintain confidentiality

·        Documentation of a clear criminal record in compliance with state statue

·        Complies with drug-free workplace rules and Star House and ESC-Council of Governments policies

Note:  This assignment may require a valid driver’s license and access/availability of a reliable vehicle.