Agency:

Posting date:
July 2, 2024
Job Description:
Summary Position Summary:
The Chief of Staff for Habitat for Humanity-MidOhio provides invaluable support to the President and CEO, providing critical support to various areas of the organization. As a trusted advisor to the President and CEO, this role exhibits the highest level of confidentiality and integrity on behalf of the organization while maintaining a high-level understanding of the process and procedures of the organization. With the ability to distill substantial amounts of information, offer insights and implement performance metrics, this role acts as a liaison and thought partner between senior leadership and various departments ensuring collaboration and alignment of goals for a variety of organization initiatives and special projects. This person plays a key role in board relations, ensuring strong nonprofit governance, helping to prepare for board and committee meetings, and cultivating strong relationships with board members. Working alongside the President and CEO, the Chief of Staff implements and supports enterprise-wide intitiatives and projects
Essential Duties and Responsibilities
President and CEO Support
Serve as a trusted advisor to the President and CEO, providing valuable insights and recommendations on critical decisions and business matters.
Develop and implement performance metrics to track progress and success, presenting regular reports to the President and CEO and other key staff.
Manage the President and CEO’s calendar, prioritize engagements, and prepare briefing materials for meetings and events.
Partner with senior leadership to capture and articulate goals, objectives, tactics, metrics, feasible timelines, and ensure the team is aware of all working components as it relates to any special or major projects or initiatives.
As an extension of senior leadership, liaison to departments to ensure collaboration and a solution driven approach across the organization to align with strategic goals and best practices of the organization.
Provide management assistance to strategic and process improvement initiatives, project planning, or unique opportunities.
Monitor and manage the President and CEO’s email inbox, prioritizing and responding to messages as appropriate.
Draft, proofread, and send emails on behalf of the President and CEO. Organize and archive email correspondence for easy retrieval.
Reviews and processes correspondence; channels inquiries; drafts correspondence for the President’s signature.
Executive and Leadership Support
Coordinates, orchestrates, and synchronizes special projects or commitments directly involving the President and CEO; research and compiles information and prepares presentations as required; and,
Responsible for the organization’s operating cadence; including facilitation and coordination of Executive Leadership Team, Senior Leadership Team, and all staff meetings
Performs research, reports and analysis on strategic topics impacting President and CEO and executive leadership team
Staff the leadership meeting and facilitates cross-team coordination of projects and assignments Provide management for on and off-site meetings, including tech support, supplies, food, and beverage, etc.
Organize and manage staff and leadership retreats. Plan and execute special staff events.
Board Relations
Support the President and CEO in preparing materials and presentations for board meetings, ensuring accuracy and clarity.
Coordinate board and board committee meetings, including logistics, agenda setting, and minute-taking, to facilitate efficient governance.
Cultivate strong relationships with board members, addressing inquiries and providing necessary information promptly.
Assist in the onboarding of new board members, ensuring they are well-informed
Collaborate with the President and CEO to implement board-approved strategies and initiatives, monitoring progress and reporting to the board as required.
Support leadership in the on-going review of board membership, responsibilities, and structure, supporting engagement and accountability of board members.
Stay updated on corporate governance practices and regulatory requirements to ensure compliance and best practices in board governance and the nonprofit industry.
Oversees arrangement of Board committee and Board of Directors meetings, special meetings/events, workshops, and retreats requested by the President and CEO and/or Board Chair; ensures meeting objectives are realistic, preparation is appropriate.
Responsible for oversight of budgeting for the President and CEO. Resolves any discrepancies within the division’s responsibility for missing data or information. Maintains budget versus expenditures monthly and reports the status to the President and CEO.
Government & Advocacy
Monitor local legislation and agendas for germane topics including those directly involving Habitat
Monitor state and federal legislation and policy issues; create briefings and summary recommendations for President and CEO, Executive Leadership Team, and Board
Assist with government relations by maintaining a database of public stakeholders and tracking engagement.
Office Management
Order and maintain office and kitchen supplies
Other Duties as Assigned